City Clerk Functions

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General

The City Clerk Department provides assistance to the Mayor and the City Council, prepares Council packets, maintains records, handles elections, and provides general information to the public.

Administrative Support for the Mayor and City Council

The City Clerk's office supports the City Council by preparing and distributing all Council agendas and packets; attending all City Council meetings and gatherings; assuring that each meeting is recorded and the minutes are prepared and placed on the City's website; and assisting the Council with any other requests they may have.

Preparing City Council Agendas

Council agendas are created at an agenda meeting attended by the Mayor, Vice Mayor, City Manager, Assistant City Manager, City Attorney, Communications and Public Affairs Manager, and City Clerk.  At these meetings, the Council's next order of business is discussed and placed on an agenda. The agenda meeting includes discussions regarding the Council's regular meeting, work session, and/or a special meeting that has been scheduled during the same period of time.  The City Clerk then distributes this information to each individual having an item on the agenda.  Each person then provides the City Manager or his assistants with pertinent information about the item so it can be included in the Council packet for that meeting.

Preparing City Council Packets

The City Clerk takes information, provided by the City Manager's office, and prepares a “Council Packet”.  The “Packet” contains information about each item the Council will be discussing at their meeting.  “Council Packets” are distributed approximately one week before the Council Meeting.  Similar packet information is placed on the City's website for the public's review.

Processing Ordinances And Resolutions

The City Clerk's office is responsible for processing all City ordinances and resolutions passed by the City Council.  Once an ordinance and/or resolution has been passed, the City Clerk's office assures the documents have been signed, backup material, if any, is attached, the ordinance has been correctly posted, copies are distributed, and the ordinances and/or resolutions have been put on the City's website.

City Elections

The City Clerk's office is responsible for holding city elections. Yavapai and Coconino Counties are responsible for holding county and state elections. You can find additional information about Sedona City elections by navigating to Election Information web page.

Archival And Historic Information (Records Management)

The City Clerk's Office is responsible for the City's permanent, historic and archived records.  Information from these records is available upon request.